Meeting was held at 9:00am on January 22nd, 2009 at the Appleton Public Library

 

Attendance:  Andrew Konkel (Chair), Marcia Engen, Julie Coenen, Will Bloedow, Gayle Hardt, Amanda, Loewen, Carrie Hankes, Amy Roland, Paul Westergard, Sandi Moore

 

I.                  Welcome/Introductions -- We welcomed Carrie Hankes from Affinity Health System and Amanda Loewen, a VISTA volunteer at St. Norbert College.

 

II.                Approval of minutes -- previously approved via email

 

III.             PPPC News

a.      Full Membership

¯  The Annual Report to the Community on 1/16/09 at the PAC went well and was attended by 150-160 persons.  Rep. Tom Nelson spoke, as did all the subcommittee chairs. Several new members were recruited for committees and subcommittees.

b.     Executive Committee

¯    Andrew reported that the Executive Committee has primarily been working on preparations for the Annual Report to the Community.

c.      Information & Analysis Committee

¯  The primary focus has been the Root Cause Analysis (RCA) project. Two local business people recently have expressed interest in assisting with RCA work.

¯  Track Poverty Trends - additional project in addition to RCA

o Will be broken down by specific areas of need, with the first focus being access to food. Subsequent areas to be developed are education, housing, health care, transportation

o The teamÕs goal is to develop a poverty baseline for the Fox Cities

d.     Awareness & Education Committee

¯  4 sub-committees have been developed

o    New Member Orientation

o    Community Connections

o    SpeakersÕ Bureau

o    Annual Report to the Community Event

 

IV.             Positions

a.      Co-chair

¯  Andrew shared that he is still looking for a co-chair or even a vice-chair; he explained that as the subcommittee has become more active, it has become time consuming for him. Carrie Hankes agreed to be the co-chair.

b.     Secretary

¯  Andrew asked if anyone was willing to be the secretary on a permanent basis. Sandi Moore has agreed to move into this role. Andrew will continue to provide the laptop.

c.      Sub-committee chairs/co-chairs (as needed basis)

¯  This will be on an as-needed basis

 

 

 

 

V.               Procedures

a.      Meeting format/level of involvement

¯  This particular meeting will be used as a way for the subcommittees to report on their work and will also make decisions that Andrew will be asked to share with the Executive Committee.

¯  The Action & Impact Committee also offers a way to have committee members not directly involved with a particular subcommittee or any at all to have an opportunity to offer their help and ideas

¯  Each A&I member will determine his/her own level of involvement, i.e. subcommittee meetings, subcommittee membership but task-focused (not attending meetings), also belonging to a subcommittee, etc.

¯  Most A&I work will be done outside of this meeting via subcommittee meetings and email.

b.     New projects

¯  Andrew suggested the need to establish a procedure for bringing in new projects/ideas. He proposed the following; members present agreed that this procedure would be appropriate.

1.     Members should feel welcome to introduce a new project/idea at any time of the year; please let Andrew know ahead of time so it is on the agenda.

2.     The member will be asked to present his/her proposed project to the committee.

3.     The Committee will then discuss and vote on whether to accept new project at that time and establish a timeline for project or put it in the Òproject bankÓ.

c.      Subcommittee reporting

¯  Subcommittee chairs should be prepared to update the A&I committee monthly or as needed; plan to report on progress or have a proxy report in your absence.

¯  Let Andrew know of subcommittee meeting dates/times/sites so he can have this info emailed to all A&I committee members so they may attend if they wish.

¯  Marcia requested that Andrew attach a membership list with contact info for each A&I member (this will be sent as an attachment along with these minutes).

d.     Goals/Outcomes - how measuring impact?

¯  Each subcommittee is being asked to devote time at the next meeting(s) to develop a listing of goals/outcomes for projects/events. Subcommittees are asked to send this info to Andrew once it is completed. As part of quantifying data and impact, we need to develop ways to measure the impact that we are having.

 

VI.             Sub-committee Reports

a.      Faith Week -– Sandi Moore reported on the progress of the Faith/Poverty Committee to date.  The Faith to Face Poverty Week: A Call to Action is scheduled from October 9-15th, 2009. The subcommittee has met twice and is establishing task lists and timelines. One planned event is 2 Poverty Simulations, conducted by CAP at a cost of $500 each (plus postage/ refreshments) and sponsorships will be needed to fund these. Sandi explained that all faith communities will receive a packet of info which will include ideas for worship, prayers, music, and inter-generational activities; any congregation can choose low-medium-high level of involvement from the ideas that will be provided. Carrie suggested including materials that identify resources such as the Fox Community Health Clinic and Tri-County Dental Clinic in the packets; Sandi will pass that idea along to the faith/poverty subcommittee at the 2/22/09 meeting.

 

b.     Continuum of Care Schematic.

¯  Gayle Hart reported that 2 new members have joined the team and team leader Deb Cronmiller will be calling a meeting soon.

¯  Deb was unable to attend this meeting but emailed Andrew the following information.

á     They developed timeline for work to be done and agreed on the major sectors of service

á     They need to begin to identify providers in each sector and then categorize providers along the continuum from emergent services to those that maintain stabilization

á     They will create understandable diagram of information

c.      Volunteer & Resource Fair - Julia Drobeck./Amanda Dietrich

¯ No report as neither was able to attend todayÕs meeting.

d.     Project Promise Website

¯ Andrew reported that significant progress has been made on the site and it should be ÒliveÓ by the end of February. Andrew, Amber (intern) and Willems Marketing have met to plan and begin initiating major revisions.

¯ There will be links on the site to other agencies if they wish.

á        If your agency/organization would like to have a link on the site, let Andrew know ASAP and provide him with a brief statement to put up next to link explaining the agency/ organization and services offered.

á        Julie Coenen suggested having a link for The Faith to Face Poverty: A Call to Action week events.

 

VII.          Project Bank (i.e. ideas on hold, for possible future implementation)

¯  Legislative Lunch/Dinner & Learn - possible inclusion with Volunteer & Resource Fair

¯  Literacy & Poverty - incorporating activities into other projects such as Book Drive during The Faith to Face Poverty week

¯  Possible food drive(s) and Project Promise recruitment at this summerÕs Farm Markets; discuss further at the February meeting

 

VIII.        Andrew shared copies of the Fox Cities Housing Coalition continuum of care schematic. There being no other business, the meeting was adjourned.

 

 

Next meeting - February 26th at 9:00am at the Appleton Public Library